Windycon COVID-19 Policies - Updated November 5, 2021
Windycon and ISFIC are committed to the health and safety of our fannish family, and that will always be our first priority. As we
continue to plan the 2021 convention, we find ourselves making many decisions that try to balance that priority against prodiving all
those elements that make a Windycon, well, Windycon. The world is not where we would like it to be where COVID-19 is concerned. The Delta
variant is driving new cases, including breakthough cases impacting even the vaccinated. National and local recommendations and requirements
have changed and old restrictions have come back into play. We've had to adjust accordingly and will continue to adjust as the
Here is where we are today. We will continue to monitor the situation and update these policies as necessary.
Proof of Vaccination
To attend Windycon 2021 you must provide us with proof of vaccination or a negative covid test taken within 72 hours of the start
of the convention.
- You may provide proof of vaccination via a vaccination card, a photo on a smartphone, a photocopy, or through
- Your vaccination must be complete on or before October 29, 2021. For attendance, that means you must have received a single
dose of the Johnson & Johnson’s Janssen vaccine or your second dose of the Pfizer-BioNTech, Moderna or Oxford/Astra-Zenica
vaccine before this date. Boosters are a nice-to-have for those that are eligible, but are not required.
- Vaccine or negative test documents must match the legal name on your identification that you provide at registration when
you pick up your badge.
If you should fall ill before the event and become unable to attend, a full refund or rollover of your badge will be provided. Let us know by
sending an e-mail to firstname.lastname@example.org. We will also assist in canceling your hotel
reservation up to the day of check-in.
Illness At Convention
If you should fall ill at the event, you are asked to remove yourself from the convention area. If you do so voluntarily, Windycon will
roll-over your membership in full to 2022 and work with you and the hotel if you need to vacate early.
Failing to remove yourself voluntarily or when asked by Convention Staff will be considered a violation of our Code of Conduct, and any
necessary action will be taken to protect the remaining attendees.
What types of negative COVID-19 tests are acceptable?
We strongly encourage anyone that attends Windycon 2021 to be vaccinated, but we understand that vaccination may not be possible in
some cases. If you are unable to obtain a vaccination, we will also accept a negative COVID-19 test result taken within 72 hours of
the start of the convention. Attendees must be tested with a viral test that could be either an antigen test or a nucleic acid
amplification test (NAAT). Examples of available NAATs for SARS-CoV-2 include but are not restricted to reverse transcription
polymerase chain reaction (RT-PCR), reverse transcription loop-mediated isothermal amplification (RT-LAMP), transcription-mediated
amplification (TMA), nicking enzyme amplification reaction (NEAR), and helicase-dependent amplification (HDA). These test results
must match the legal name on your identification that you provide at registration when you pick up your badge.
Children and Young Adults
Children 12 and older may receive the Pfizer-BioNTech COVID-19 vaccine. Children under the age of 12 will be unable to receive a
vaccine as none have been approved for this age range. Children under the age of 12 are therefore required to submit a negative
covid test taken within 72 hours of the start of the convention in order to pick up their badge. Parents may bring copies of
vaccination proof and ID as detailed above with them to registration in order to pick up their child’s badge.
Face masks are required to be worn over your mouth and nose at all times in all convention spaces. Exceptions to this policy will
be made while you are actively consuming food or drink in the consuite or green room.
Performers who are on stage and at least six feet from anyone else may remove their mask to perform, but must replace it afterwards.
Performers in the Music/Filk area, including any circles or Open Filk must remain masked at all times. We understand that this
means certain insturments will not be possible to play this year, but we have an obligation to the safety of all attendees.
What kind of face masks are acceptable?
We recommend using masks that fit properly. They should be snug around the nose and chin with no large gaps around the sides of the
face. Masks should be made with a breathable fabric, like cotton. When you hold your mask up to the light, no light should pass through
Recommended masks include procedure or surgical masks, masks that have two or three layers, and masks that have an inner filter pocket.
We do not recommend wearing masks that fit poorly, masks that are made from materials that are hard to breathe through, masks with
a single layer, masks with valves or vents for exhalation, or masks that allow light to pass through them.
Scarves, ski masks, balaclavas and bandanas are not acceptable as face masks for the purposes of this requirement.
We expect you to come with a supply of face masks to last you the weekend. Masks will also be provided at Registration and Operations
if you do not have one.
Attendees with a documented healthcare issue that prevents wearing a mask should contact Registration
via email@example.com in advance of the convention
to see what type of reasonable accommodation may be met. Attendees with mask accommodations will still need to show proof of
vaccination or a negative test at the convention when picking up their badge.
Room Layouts, Fan Tables and Convention Reorganization
Room layouts will be redesigned to take into account social distancing. This will significantly decrease the maximum occupancy of
rooms compared to previous conventions. The location of some convention attractions may change as a result. We will also remove
fan tables to make socially distant transit between convention areas more feasible. Any fan organization will be able to provide
printed flyers for their event and place them on flyer tables or post them on the grid tripods for distribution at the convention.
Fannish organizations are also welcome to advertise their events or causes on the official Windycon discord.