Windycon Dealers Room Information

Download Windycon 47 in 2020 Dealers Room Table Order Form

Please notice there are significant changes to procedures regarding dealer selection from last year.

In compliance with CDC health & safety recommendations due to the ongoing coronavirus pandemic, the con committee has limited the capacity of the Dealer’s Room to only 50 dealer tables. All dealers will thus be limited to a maximum of two tables each. However, we will only charge you for the first table – the second one will be free. This arrangement will allow us to maintain a 6-foot separation between dealers as per social distancing guidelines. Unfortunately, the 50-table maximum limit at two tables per dealer limits the room to only 25 dealers at most. If we receive more than 25 dealer table orders, we will hold an impartial lottery to decide who gets tables at this year’s convention. At that point, we will notify the winning dealers, and aks them to send payments for their tables.

So if you want tables in the Dealer’s Room this year, fill out the downloadble form and mail it back to me at once, but do not send any payments yet! Once the lottery’s been held and names have been drawn, then you’ll be notified if you need to send in a check.

Of course, if we don’t get 25 dealers by the August 13 deadline, we won’t hold a lottery, and everyone who’s submitted a table order will get in.

The Dealers Room will again be in Sections A-E of the Grand Ballroom on the main level of the hotel. The room is about 9400 square feet with a high ceiling. The tables will be 72" by 30" with two chairs and one covering each.

Electricity is available if needed. As of this writing there is no charge for standard electrical hookups. Please note under special needs on your application. Please do not assume that I know what you need. Bring heavy-duty extension cords, power strips, and duct tape since your electrical access may be some distance away behind your table.

Although dealers are responsible for the security of their own merchandise, we are planning to have sleep-over guards.

To All Prospective Dealers

Windycon is a science fiction/fantasy convention, for devotees of those particular genres. Thus, we are looking for vendors who only deal in items related to science fiction or fantasy - books; DVDs; music CDs; costumes; jewelry; toys; games; models; art prints or posters – anything with a science-fiction or fantasy theme. We're not interested in diet supplements; exercise equipment; energy drinks, furniture, or anything else not related to SF or fantasy. So if you don’t have merchandise that fits our theme, we strongly suggest that you not apply for tables at our convention. There are plenty of other venues - trade shows or training seminars, for example - where you can sell your wares.

Hours

At recent Windycons, the Dealers Room hours were:

Barring unforeseen circumstances, we will adhere to these hours for this year.

Cost

The first table costs $110 and includes one convention membership.

A second table costs $75 and does not include a membership.

A third table will cost an additional $105 (total of $290 for three tables and one membership).

There will be no lottery. Tables will be sold on a first come, first served basis.

Rules

All dealers and assistants must have their own memberships to Windycon. Additional memberships are available from Windycon Registration.

There will be no smoking in the Dealers Room.

There will be no vending from any of the hotel guest rooms. This hotel has also established this policy, and will be enforcing it.

All audio material must be kept muted or listened to with headphones.

No incense or open flames.

Dealers are responsible for charging and submitting Illinois Sales Tax.

Payment for Tables

Please make checks payable to Windycon.

Please mail all checks directly to me at the address below. Do not send them to the Windycon P.O. Box! Mail them regular first class mail - items sent registered or certified will not be picked up and the Post Office will return them to you.

If you do not receive a "Dealer Confirmation & Instruction" form from me then you do not have table(s).

Bill Jorns
Windycon Dealer Room
554 S. Rex Blvd.
Elmhurst, IL 60126

If there is a question we have not answered here, then please contact us at dealers@windycon.org.